Yesterday, I talked about creating a design decisions slide to serve as a guide for designing a presentation. Today, I’d like to share with you another strategy for designing and organizing a presentation. In Ideate, we learn that the first step of design is to storyboard ideas. But, what does it mean to storyboard a presentation? Storyboarding is a strategy we use in Professional Communication and Presentation as an alternative to an linear outline. While outlining works well for presentations that are content-only, it is difficult to think like a designer and visualize design using a word processor or text-based organizational tool like a formal outline. Storyboarding, a term borrowed from film, television, and animation, essentially means creating a structure that allows one to not only determine the order and organization of content but also begin visualizing the design that goes along with that content. How does one create and execute a storyboard? Here are three professional presenters on the subject:
Schwertly and his firm Ethos3 are leading the presentation revolution (be sure to scroll to the end of their blog to download a copy of the Presentation Manifesto) by following their core values–my favorite of which is “Embrace and Drive Change.” In their latest addition to their comprehensive and beautifully designed blog, “Ethos3 Secrets: Crafting a Storyboard,” Schwertly shares his team’s process for creating and using a storyboard. The starting point is the big picture, the big takeaway, or the big idea. Having this in place before even beginning a storyboard can help a project stay on track. Then, using presentation software, paper, or a word processing program, create the template for your storyboard. In class, we use the layout below for storyboarding along with sticky notes.
Once you begin filling in your storyboard, remember a few important things: 1. Imagine your visual support as you craft your content and 2. Revision is part of the process and is key to generating a strong structure.
I was first introduced to the concept of storyboarding via the Zen master, Garr Reynolds. I had always known about presenter’s notes and the ability to use them as a way to combine content and visuals, but as I was still creating “slideuments,” my use of these notes was minimal. Reading the article “Lessons from the art of storyboarding” helped me move into the realm of cinematic presentations. Reynolds’ article is less a how to and more an inspirational tool illustrating what we can learn about visualization from the folks who’ve done it best since 1923, The Walt Disney Company. According to Reynolds, storyboarding helps presenters visualize the story behind their presentation. To be a good storyboarder, one must be not only a good communicator who can create a clear, engaging, and cohesive story, but also be a great storyteller, using visuals to communicate “the meaning and the feelings behind the idea” (Source). Reynolds suggests going analog for this process–a whiteboard with sticky notes and markers, a strategy used by other leading professionals in the field (and which works very well for team projects).
Duarte Design uses whiteboards and sticky notes, a practice Nancy Duarte, Fairy Godmother of Presentations, discusses in her books Slide:ology, Resonate, and the HBR Guide to Persuasive Presentations. In the final article I’ll share with you, Duarte explains her unique approach to storyboarding in developing a presentation on visual thinking. For this particular presentation, the traditional storyboard and stickynote format left the presentation disconnected and disjointed. So, Duarte used receipt tape (just as Jack Kerouac wrote On the Road on one continuous roll of paper as opposed to separate sheets) to storyboard the presentation. The result was a cohesive and connected presentation. Check out the result on Duarte’s blog. The lesson here is be creative! The strength of your drawings doesn’t matter, neither does any one way of storyboarding. The point is to use the best tool for you in a specific presentation development situation.
To learn more about storyboarding, check out the following articles from Tweak Your Slides: